General terms and conditions

CONCLUSION OF CONTRACT

A contract is considered concluded when a written reservation confirmation is received from Auerbachs Keller and signed by the contracting partner. The lessee is Auerbachs Keller Leipzig GmbH. The reservation of rooms or areas establishes a rental agreement. Subleasing or further leasing of these requires written approval from Auerbachs Keller.

SERVICES; PRICES

All prices for services at Auerbachs Keller are inclusive prices. They include legal value-added tax and service charge. The costs for providing rooms or areas are as stated in the respective contract. We require written notification of the exact number of participants at least 2 days before the event. After that, we will charge 80% of the booked order with a grace deduction. In this case, the compensation for the food will also be based on the guaranteed number, even if fewer participants show up. If the stated number of participants is exceeded, the actual number of participants will be decisive for the calculation of food and drinks. Refunding paid but unused services is not possible. If the period between contract conclusion and service provision exceeds 4 months, Auerbachs Keller reserves the right to make price changes without prior notice.

CANCELLATION DEADLINES / WITHDRAWAL

Free cancellation of all services is possible up to 12 weeks before the event date. 50% of the booked services/number of participants can be cancelled free of charge up to 6 weeks before the event. 25% of the booked services/number of participants can be cancelled free of charge up to 2 weeks before the event. Later and subsequent cancellations will be invoiced with 80% of the booked services, taking into account a grace deduction.

PAYMENT TERMS

Our invoices are due immediately and payable without deduction. The contractor is entitled to charge 8% default interest above the respective ECB rate. The client is liable for the payment of any additional food and beverages ordered by the event participants, etc. A prepayment of 50%-80% of the expected turnover may be requested for the reservation of premises.

LIABILITY

The contracting partners of Auerbachs Keller or the guest, either as a guest or as a host, are jointly and severally liable to Auerbachs Keller for any damages caused by themselves, their guests, or third parties commissioned by the client. It is the responsibility of the organizer to take out the appropriate insurance for this. Auerbachs Keller may request proof of such insurance. Any use of the rooms provided to the guest that deviates from the agreement entitles Auerbachs Keller to terminate the contractual relationship without notice, without reducing the claim for the agreed remuneration. If Auerbachs Keller procures external services, technical or other facilities from third parties on behalf and for the account of the organizer, the organizer is liable for the careful treatment and proper return of these facilities and indemnifies Auerbachs Keller from any claims by third parties arising from the provision of these facilities. Delivery, installation, dismantling, and removal of exhibition and other items are carried out by the client at their own risk. Details are to be coordinated with Auerbachs Keller one week before the start of the event. Upon request, auxiliary personnel for transportation and installation can be provided to the extent feasible for special remuneration. Auerbachs Keller is not liable for damages or loss of items brought in. Auerbachs Keller is only liable for lost or damaged exhibition items of the client if its legal representatives or assistants have acted intentionally or with gross negligence. The client and the organizer are jointly and severally liable for damage to facilities and/or inventory of Auerbachs Keller in connection with the event, regardless of fault.

SPECIAL NOTES

The bringing of food and beverages requires prior approval from management. In these cases, a service fee or corkage fee of at least €15.00 incl. VAT will be charged. Decorative material must comply with fire safety requirements and may otherwise only be affixed with the consent of Auerbachs Keller, just like other objects. Affixing decorative material to walls using adhesives, tape, staplers, nails, and screws is prohibited. Any damages will be charged to the organizer. At the end of the event, any items brought into the restaurant must be removed. Storage will only be provided if approved by Auerbachs Keller and subject to separate remuneration; Auerbachs Keller determines the choice of storage location. If storage takes place in the conference or exhibition room, the storage fee is at least based on the agreed room rental. If disruptions or defects occur with the technical or other facilities provided by Auerbachs Keller, the restaurant will immediately strive to remedy them to the extent possible. The client has the burden of proof that they have incurred damages due to such disruptions or defects. Auerbachs Keller is only liable for any damages to the client if they are based on intentional or grossly negligent behavior by a legal representative or assistant. The use of the name and/or brand "Auerbachs Keller" for any purposes requires written approval from the contractor. All audio and image rights for recordings in Auerbachs Keller expressly belong to Auerbachs Keller Rothenberger Betriebs GmbH without any special agreement. In particular, newspaper advertisements containing invitations to job interviews or sales events generally require prior written approval from Auerbachs Keller. If a publication is made without the approval of the restaurant and this significantly impairs the interests of Auerbachs Keller, the restaurant has the right to cancel the event; in this case, clause 4 (payment of rent and compensation) applies. In addition, the contractor has the right to charge license and usage fees. If Auerbachs Keller has reasonable cause to believe that the event poses a threat to the smooth operation, security, or reputation of the establishment or its guests, or in the event of force majeure or internal unrest, it may cancel the event. The costs of security measures required due to an event can be charged to the contracting party of the event. Auerbachs Keller is not required to justify the need for security measures to the contracting party. The existence of a justified cause for security measures is sufficient.

GENERAL

All changes require written form. The client and the organizer are jointly and severally liable for all obligations under this contract. If individual provisions of the contract (including these terms and conditions) are invalid, this does not affect the validity of the remaining provisions. The parties will replace invalid provisions with valid provisions that they would have agreed to in view of the invalidity of the null and void provisions. All of our salaries are generally above the respective minimum wage. The contract is subject to the law of the Federal Republic of Germany. The place of performance and exclusive place of jurisdiction for all disputes arising from the business relationship is Leipzig. The company does not participate in dispute resolution procedures before a consumer conciliation body (General Consumer Conciliation Office of the Center for Mediation e.V., Straßburger Str. 8, 77694 Kehl am Rhein, www.verbraucher-schlichter.de).